Understand how the club works, who runs it, and how to get involved.

Who Runs the Club?

The club is managed by an elected Committee made up of:

Chairman Secretary Treasurer 6 elected committee members Up to 8 co-opted members

See the Who's Who.  These volunteers oversee training, finances, safeguarding, membership and day-to-day club operations.

“The Committee shall consist of the Chairman, Secretary, Treasurer… and 6 elected members.”

Welfare Officer

  • Appointed by the Committee.
  • Must be over 18 and have appropriate background and training.
  • Focuses on safeguarding and welfare matters.
  • Attends Committee meetings but does not vote.
“Attendance at meetings will be for the purpose of sharing or addressing matters relating to Welfare.”

How Decisions Are Made

  • Committee meetings are held regularly, with decisions made by majority vote.
  • Minutes are recorded and financial accounts are independently examined each year.
  • Major changes to rules must be approved at a General Meeting.

The club holds an Annual General Meeting (AGM) every November, where reports are presented, accounts are reviewed and the Committee is elected.

Membership – What Parents Need to Know

  • Membership includes Club, County, Region and Swim England fees.
  • Fees are due on joining and then annually from 1 January.
  • All helpers involved in club activities must be members for safeguarding and insurance.
  • The club does not discriminate and follows the Equality Act 2010.

How Parents Can Get Involved

Parents are a vital part of Newark Swimming Club. There are many ways to help:

  • Attend the AGM – hear updates, ask questions and vote on key decisions.
  • Stand for a Committee role – any fully paid-up adult member can be nominated.
  • Volunteer at galas – timekeeping, marshalling, results, refreshments.
  • Support fundraising and events – raffles, socials, sponsorship.
  • Offer skills – IT, finance, communications, photography, admin.

Sub-committees & co-opted members

The Committee can create sub-committees (e.g. competitions, welfare, fundraising) and co-opt extra members to help until the next AGM.

“The Committee may from time to time appoint such sub-committees and roles as they may consider necessary…”

Safeguarding & Welfare

Newark Swimming Club adopts Swim England’s Wavepower safeguarding policy. All members must comply with these rules and recognise that welfare is everyone’s responsibility.

  • The Welfare Officer is your first point of contact for any concerns.
  • Children and adults have the right to be safe, protected from harm and enjoy swimming.
  • Incidents and accidents are logged and reported in line with Swim England guidance.

Finances & Transparency

  • All club income is used to support swimming activities and club operations.
  • Accounts are examined by an independent examiner each year.
  • Financial records and meeting minutes are kept for at least six years.

Full Constitution & Further Information

The full Newark Swimming Club constitution is available to all members and is published on the club website and shared at membership renewal.

“This constitution must be readily available to all club members.”

For questions about the constitution, membership or getting involved, please speak to a coach, Committee member or the Welfare Officer poolside, or contact the club via the usual email channels.

Newark Swimming Club · Affiliated to Swim England East Midland Region · For safeguarding information, please refer to Swim England Wavepower.